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When and how to set Day Program Allocations past midnight

There may be circumstances where employees work a shift that exceeds 24 hours in length, and the time categories to be allocated for the shift duration need to change after midnight, for example for the first 24 hours of an extended shift a worker receives 9 hours of NT and the rest as OT1.5, then from the 36th hour of the shift all OT must move to OT 2.0.

The settings to follow will cover the set up of allocations in Jarrison Time that should occur to allocate categories past 24-hour time periods.

1) From Setup on the menu go to Day Programs, and choose the day program to apply the extended allocations for.

2) Go to the Clockings tab where we need to enable and configure the Extend Day Frame hours by setting found in the Dynamic block. Here we define the extra length of the day program past 24 hours.

image 2

3) Then select the checkbox labelled Enable specific allocations past midnight, to be found in the Assortment block.

image 4

4) Next, we can navigate to the Allocation tab, where the time frames of the issuing categories after midnight can be set.

image 7

From the above Allocation setup, clocking in at 07h18 and clocking out at mid-day the following day (indicated by the > symbol) yields these results:

image 6

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Glossary of Terms

.Net Framework

(known as “dot net”) .Net is a software development framework for building and running applications on Windows.

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Anti Passback

Anti Passback is a form of access control where people are restricted from clocking on the device most recently clocked on, until they have clocked at another device.

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule

The Area Schedule is used in conjunction with JT Clock to determine where JT Clock users should clock on a given day.