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Get access to your Reseller Dashboard today and explore our Knowledge Base, Downloads, Assets and Support Tickets.

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Get access to your Reseller Dashboard today and explore our Knowledge Base, Downloads, Assets and Support Tickets.

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Setting up Public Holiday Calendars

Jarrison Time can automatically handle Public Holiday conditions and as part of this, allows Holiday Calendars to be created, with calendars containing each year’s public holiday dates. These dates need to be added to Jarrison Time, this is generally done when the time and attendance software is run for the first time, and at the start of each year.

Calendars are then assigned to employees according to what dates should apply for them.

South African users can note the clocking system automatically applies “Monday PH if PH falls on Sunday” South African rule.

To create a new Holiday Calendar:

1) Go to Setup > Public Holidays. The middle area of your screen might not have calendar entries like below.

image 33

2) Click Add under Holiday Calendar on the left.

3) Enter a name for Public Holiday Calendar Name.

4) Check that the correct year is set next to Select the year.

image 34

5) Click Add under the middle area to begin adding public holiday dates for the new calendar. Enter a Description for the holiday, and then select the Date it occurs on. Then click Save.

image 35

6) Repeat for each holiday that needs to be added.

7) Once the calendar entries are all complete, the calendar can then be assigned to employees individually from the Employee Details > Misc tab, or to filtered groups by using Multiple Action > Holiday Calendar for all employees in the list.

Dates in the past that have already occurred at the time of adding them may require a recalculation of those periods.

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Glossary of Terms

.Net Framework

(known as “dot net”) .Net is a software development framework for building and running applications on Windows.

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Anti Passback

Anti Passback is a form of access control where people are restricted from clocking on the device most recently clocked on, until they have clocked at another device.

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule

The Area Schedule is used in conjunction with JT Clock to determine where JT Clock users should clock on a given day.