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Get access to your Reseller Dashboard today and explore our Knowledge Base, Downloads, Assets and Support Tickets.

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Get access to your Reseller Dashboard today and explore our Knowledge Base, Downloads, Assets and Support Tickets.

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Overtime Pre-Authorization

This feature allows for overtime to be authorized ahead of time. Once enabled from System Configuration, the Pre-Authorization window is accessed from the Action menu.

PreauthOT1

The window is similar to the Day Schedule, presenting all employees selected in the list. To apply pre-authorized overtime, select the amount of OT to be applied from the bottom drop-down list (shortcuts can be created in the same manner as in the Day Schedule – see next section of this manual), and then click on the day the employee should be allowed to earn OT. When working with a selected authorization, right-clicking on a person will allow copying of their schedule.

In the below screenshot an employee has been pre-authorized for two hours of OT on Monday and Tuesday (already saved and so shaded green), three hours on Thursday and Friday (not yet saved and so shaded cyan). The employee will still need to clock for Thursday and Friday hours before earning them. Also note that this is not pre-approved OT, it’s pre-authorized OT – the day program the employee is on must be one that issues unauthorized OT.

Different authorization categories can be selected from the drop-down menu currently showing Any. The Show All Pre-Authorizations toggle button will show all categories. If a reason needs to be applied to each pre-authorization, the reason should be selected or added prior to the pre-authorizing actions. To view applied reasons, place a check in Show Reasons. Reasons here work similarly to the Overtime Authorization screen.

PreauthOT2

Above the employee has been pre-authorized for two hours on Monday 06 June.

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Glossary of Terms

.Net Framework

(known as “dot net”) .Net is a software development framework for building and running applications on Windows.

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Anti Passback

Anti Passback is a form of access control where people are restricted from clocking on the device most recently clocked on, until they have clocked at another device.

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule

The Area Schedule is used in conjunction with JT Clock to determine where JT Clock users should clock on a given day.