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How to use Job Groups in Jarrison Time

Job Groups are used in Jarrison Time to collect various jobs together in a way they can be later used as a group.

The purpose of assigning created jobs to job groups varies from company to company, but is generally used to group them according to certain employees, departments, cost centres, or even projects.

The groups can then be sent on devices, thus providing the correct job options available when clocking. Groups can also be used to limit the jobs that users in Jarrison Time can work with.

This article will guide a user on how to assign these jobs and further than that, to allocate this to the relevant device an employee will clock on.

1) Locate and click Job Groups under the Job Costing option on the menu bar.

JobGroups1

2) If you want to use a new group click on Add. A group will require an appropriate name, which can be entered in the Name field.

JobGroups2 1

3) Whether working with an existing group or a newly-created one, the next step will be to select the jobs which should be part of the group. If all existing jobs need to be selected, you can click the Select All button. If all jobs are selected the button will change to Unselect All.

4) Click Save when done.

Assigning to Devices

Job groups can be assigned to any JT Clock Team device, or to biometric readers, provided the model is compatible with work codes.

1) Navigate to Access > Devices.

2) Select a device to send a group to, and click on the Work Code tab.

JobGroups5

3) Use the dropdown list under Job Group to select the job group to send.

4) Click Save. An entry will be added to the queue to be processed by the JT Engine, after which the jobs contained in the job group will be available for use on the device.

Assigning to User Profiles

1) Navigate to User > Profiles.

2) Select a user, and click on the Permissions tab.

JobGroup6

3) Change the dropdown list under Job Group to select the job group to assign.

4) After their next login, the user will be limited to working with the jobs contained in the assigned group.

Related How to use Job Groups in Jarrison Time Articles

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Glossary of Terms

.Net Framework

(known as “dot net”) .Net is a software development framework for building and running applications on Windows.

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Anti Passback

Anti Passback is a form of access control where people are restricted from clocking on the device most recently clocked on, until they have clocked at another device.

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule