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How to use Google Drive for JT backups

Database backups from Jarrison Time can be automatically stored at external or network folder locations, or by using a cloud service like Google Drive through a Planned Event. Follow the steps below to setup the Google Drive service to be used as a backup destination option for backups.

1) In your web browser, using an existing Gmail account, or after creating a new one, navigate to the Google Drive screen.

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2) Click “My Drive” and select the first option from the menu, New Folder. Apply an appropriate name for the folder.

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3) Select the new folder and then click Manage Access on the right side of the screen.

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4) Under General Access, select the option Anyone with the link.

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5) On the right side then click Viewer, and change the selection to Editor.

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6) Then click Done.

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7) In Jarrison Time, go to Setup > System Configuration > Engine tab.

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8) Place a check in the box next to Enable Cloud Backup, and then check Google Drive is selected.

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9) Enter the Gmail account name in the first field, then enter the folder name in the Folder field.

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10) Click Test Cloud Backup Settings. You should receive a successful message, indicating the account is ready for use.

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11) To send a backup from Jarrison Time to Google Drive, go to Action > Backup Database > Google Drive.

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For automatic cloud backups a Planned Event using the Cloud Backup Event Type should be set.

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Related How to use Google Drive for JT backups Articles

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Glossary of Terms

.Net Framework

(known as “dot net”) .Net is a software development framework for building and running applications on Windows.

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Anti Passback

Anti Passback is a form of access control where people are restricted from clocking on the device most recently clocked on, until they have clocked at another device.

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule

The Area Schedule is used in conjunction with JT Clock to determine where JT Clock users should clock on a given day.

Authentication

Authentication in the context of access control or T&A is the means by which a person identifies themselves to biometric devices for clocking purposes.

Authorizations

In Jarrison Time it is possible to allow employees to earn unapproved overtime when working additional hours. The unapproved time must then be authorized (to change to payable OT) or declined by a user. Authorization categories are setup so the system knows where to send approved or declined time.

Biometric Device (Reader)

A biometric device is a type of device (also known as a reader), usually wall-mounted but can be handheld, used to authenticate a person’s identity by recognizing some part of their body. Jarrison Time is directly compatible with a wide range of biometric devices covering the following means of authentication: Fingerprint, Face, Palm. Tags and PINs can also be accepted if the device supports it.

Bouncing (Shift Sensing)

Bouncing is a system-based method of assigning Day Programs to employees based on their clocking times. The selection of Day Programs the system can apply and when to apply them needs to be configured.

Breaks