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How to use additional employee fields in calculations

Jarrison Time allows for a number of additional date-driven fields to be set for employees, and values of these fields may be used for calculation purposes if needed. Below are steps for setting up and using an Additional Employee Field, using the example of an hourly rate which may change over time.

1) From the Jarrison Time home screen, navigate to Setup > Custom Fields > Labels

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2) Enable an Additional Employee Fields checkbox as required. You can add any description for the category being created.

3) Next, the selection values for the category can be created by navigating to Setup > Employee Fields and then the name of the new field.

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4) Options for the field can then be added as needed.

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5) The appropriate rates may then be assigned to employees. From Employee Details it will usually be on the Personal2 tab that presents itself once a custom employee field has been created, or depending on the existing amount of custom employee fields, it might be found in the Personal3 tab, which will be available next to the Personal2 tab.

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If multiple employees are on the same rate they can be grouped via filters, and the rate can be assigned in bulk via Multiple Actions > Employee Fields > (name of field)

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6) Next, the rate formula must be applied on the required Day Program(s). Navigate to Setup > Day Programs and select a Day Program on which a rate calculation formula should be added.

Note: Additional employee fields will be prefixed with EF to differentiate them standard fields.

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7) After recalculating results will display accordingly. In this example, the Wage Time Category is set to calculate in decimal, instead of time format (Please refer to How To Configure A Time Category To Calculate As Decimal Instead Of Time for more information on this).

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8) Should there be any rate changes later, the category can be modified from Employee Details (or via Multiple Action) accordingly.

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9) After recalculating accordingly, the rate change will apply from the effective date, and any results prior will display the calculations of the previous rate. Below in the Daily Summary we can observe the change that occurred based on the above rate change.

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Glossary of Terms

.Net Framework

(known as “dot net”) .Net is a software development framework for building and running applications on Windows.

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Anti Passback

Anti Passback is a form of access control where people are restricted from clocking on the device most recently clocked on, until they have clocked at another device.

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule