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How to setup Shift Bouncing

What is Shift Bouncing?

Shift bouncing or shift sensing is used to determine which shift the employee is working on a specified day based on either their first clocking of the day, or the first clocking and the last clocking of the day. Bouncing is commonly used when employees do not work a set pattern or rotation. For example, they could work the day shift, afternoon shift or evening shift but the shift they actually work on a particular day is not pre-determined. A disadvantage of bouncing is that if employees do not have good clocking discipline the system might mis-allocate shifts unless a user intervenes. For example, if a day shift employee forgot to clock in, their out clocking out may be seen by the time and attendance software as the in clocking of a night shift.

How do you setup a Bouncing Shift?

To setup a Bouncing Shift, you will need to create a Day Program for each of the possible shifts that could be worked by an employee. The earliest possible shift will then need to be setup for bouncing and will reference the other Day Programs that have been setup. This Day Program is usually referred to as the controlling Day Program.

To enable Bouncing, these steps will need to be followed:
1) Go to Setup > Day Programs

Selecting Day Programs

2) On the earliest shift, in this case it would be Bouncing 0600-1400, select the check box next to Enable Bouncing

Enabling Bouncing

Once the Enable Bouncing option has been selected, the tab to configure bouncing will become available.

Bouncing Tab

On this tab the Add Bounce button will need to be clicked to start adding the Day Programs possible as bouncing Day Programs for the shift. Jarrison Time will automatically assign the first bounce that is added as the current Day Program. The possible Day Programs will then need to be added as Bounces and a From time will need to be entered for each Day Program. If the first clocking is between the first bounce time and the second bounce time, Jarrison Time will assign the first bounce. If the first clocking is between the second bounce time and the third bounce time, Jarrison Time will assign the second bounce. If the first clocking is after the third bounce time, Jarrison Time will assign the third bounce.

In a case where you have shifts that have the same or close to the same start time but a later ending time, you will need to use the Last Clocking option.

Use Last Clocking

To enable this option, the Use the ‘Last’ clocking of the day to bounce check box will need to be selected on the bounce that has a similar starting time. From the dropdown list that appears, the Day Program with the later ending time will need to be selected and a time will need to be entered at If the last clocking is after.

Using Last Clocking

If the last clocking of the day if after the time entered, the clocking system will assign the specified Day Program.

If a Day Program needs to be removed from the bouncing arrangement, select it and click Delete Bounce.

It’s recommended to thoroughly test bouncing setups with clockings (manual or actual) to ensure early arrivals and late departures are handled appropriately.

Related How to setup Shift Bouncing Articles

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Glossary of Terms

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Anti Passback

Anti Passback is a form of access control where people are restricted from clocking on the device most recently clocked on, until they have clocked at another device.

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule

The Area Schedule is used in conjunction with JT Clock to determine where JT Clock users should clock on a given day.

Authentication

Authentication in the context of access control or T&A is the means by which a person identifies themselves to biometric devices for clocking purposes.

Authorizations

In Jarrison Time it is possible to allow employees to earn unapproved overtime when working additional hours. The unapproved time must then be authorized (to change to payable OT) or declined by a user. Authorization categories are setup so the system knows where to send approved or declined time.

Biometric Device (Reader)

A biometric device is a type of device (also known as a reader), usually wall-mounted but can be handheld, used to authenticate a person’s identity by recognizing some part of their body. Jarrison Time is directly compatible with a wide range of biometric devices covering the following means of authentication: Fingerprint, Face, Palm. Tags and PINs can also be accepted if the device supports it.

Bouncing (Shift Sensing)

Bouncing is a system-based method of assigning Day Programs to employees based on their clocking times. The selection of Day Programs the system can apply and when to apply them needs to be configured.

Breaks

Breaks in Jarrison Time are used to allow time off duty during the day. Breaks must be correctly configured and applied as paid or unpaid. (Unpaid breaks affect Target Time.)

Clocking