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How to setup Jarrison Time to send email notifications of Offline Devices

Jarrison Time has a notification feature to notify email recipients of devices going offline or coming online. The below steps describe how to set this up. Please note that the system should already be configured for SMTP in order for notification emails to be sent.

1) Go to Setup > System Configuration > Notifications tab

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2)  Enable the option for Notification via Email when selected devices go offline

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3) Go to Access > Devices

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4) Select the device/s you want to be notified of then select Online & Offline Email Notification and enter the email address the notification should go to

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5) Restart the JTEngine from the computer that runs the engine

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From the next time the engine pings devices (set under System Configuration > Engine tab) it will send notifications if it encounters any status change between a device being offline or online.

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Glossary of Terms

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule

The Area Schedule is used in conjunction with JT Clock to determine where JT Clock users should clock on a given day.

Authentication

Authentication in the context of access control or T&A is the means by which a person identifies themselves to biometric devices for clocking purposes.

Authorizations

In Jarrison Time it is possible to allow employees to earn unapproved overtime when working additional hours. The unapproved time must then be authorized (to change to payable OT) or declined by a user. Authorization categories are setup so the system knows where to send approved or declined time.

Biometric Device (Reader)

A biometric device is a type of device (also known as a reader), usually wall-mounted but can be handheld, used to authenticate a person’s identity by recognizing some part of their body. Jarrison Time is directly compatible with a wide range of biometric devices covering the following means of authentication: Fingerprint, Face, Palm. Tags and PINs can also be accepted if the device supports it.

Bouncing (Shift Sensing)

Bouncing is a system-based method of assigning Day Programs to employees based on their clocking times. The selection of Day Programs the system can apply and when to apply them needs to be configured.

Breaks

Breaks in Jarrison Time are used to allow time off duty during the day. Breaks must be correctly configured and applied as paid or unpaid. (Unpaid breaks affect Target Time.)

Clocking

Clocking can refer to the action of authenticating on a biometric device, or the result of that authentication which is a transaction containing basic personnel data, and time and date of the authentication.

Clocking Groups

Jarrison Time uses Clocking Groups to group devices together to determine where group member Time & Attendance clockings come from. Clockings from devices outside the group are then considered as Access clockings.

Clocking Groups can be assigned by users or by Third-Party Import.

Counters

A counter in Jarrison Time is a type of field used to track incidences of certain events e.g. Absence, Shift Count etc.

Counters typically derive their values in Day Programs or Pay Groups and are then used for reporting or other calculations.

Day Programs

Day Programs are the way Jarrison Time stores all rules regarding daily shift details, such as shift start and end times, when to issue NT or OT, break times, should late arrivals, early departures, short time be tracked, etc.

Day Programs are linked via Shift Pattern, or applied by user using Day Schedule or Alternate Day Program options (can also be imported).

Day Schedule

The Day Schedule is a user-based method of assigning Day Programs to employees, usually when they follow a working pattern that changes often and Bouncing is not suitable.

Device Engine

The Device Engine is a service type of application that should be set to automatically start and always be running in the background. Its purpose is to communicate with any hardware or external databases per configuration, as well as perform automated tasks for Jarrison Time e.g. backups or email reports. It only can run on one machine and is considered a user to the system (i.e. to have the engine on a server and Jarrison Time installed for a user would require two user licences).

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