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How to Setup Clocking Groups

Clocking groups allow devices to be grouped together to determine Time and Attendance clockings. Follow the below steps to setup clocking groups for employees in Jarrison Time.

1) Log into Jarrison Time using your login credentials.

2) Devices need to be marked as “Used for Time and Attendance” or they will not be available to be used in any of the clocking groups you are about to set up. Click on Access > Devices on the menu bar.

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5) In order to activate the clocking groups function, click on Setup > System Configuration. Clocking Groups needs to then be ticked on the Import Clockings tab.

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6) Clocking groups may also be set to be date driven, as opposed to simply being assigned. If this is required check the option for Use dates on the Import Clockings tab in System Configuration. If the date driven option is enabled the assigning option will appear in the Personal2 tab of the Employee Details window, rather then the Details tab.

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8) If importing from certain third-party access control systems (Impro, Biostar, Biostar2, Gallagher) you will have the option of importing access transactions in addition to Time and Attendance transactions into Jarrison Time as well. Tick Import Access Transactions to do this.

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9) To configure clocking groups, click on Setup then Employee Fields, then Clocking Groups from the menu bar.

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10) From this screen devices can be selected to form the actual groups. In the above example the Default clocking group will obtain their Time and Attendance clockings from any device, whereas the staff who assigned to the Reception clocking group will get their T&A clockings from the Reception device.

11) Assigning clocking groups can be done from Employee Details. If the date option is not enabled the Clocking Group option will appear on the first tab.

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If the date option is applied the first tab will appear as below.

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Assigning of clocking groups would occur from the Personal2 tab.

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In the above example the employee is on the Reception clocking group from the 04 September 2009 till 30 November 2021.

From 1 December 2021 the employee’s Time and Attendance clockings will come from devices in the ‘First Floor’ group because we have set the clocking group to be date-driven.

Clocking groups can be applied to multiple employees by using the Multiple Action option under Employee Fields.

Related How to Setup Clocking Groups Articles

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Glossary of Terms

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Anti Passback

Anti Passback is a form of access control where people are restricted from clocking on the device most recently clocked on, until they have clocked at another device.

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule

The Area Schedule is used in conjunction with JT Clock to determine where JT Clock users should clock on a given day.

Authentication

Authentication in the context of access control or T&A is the means by which a person identifies themselves to biometric devices for clocking purposes.

Authorizations

In Jarrison Time it is possible to allow employees to earn unapproved overtime when working additional hours. The unapproved time must then be authorized (to change to payable OT) or declined by a user. Authorization categories are setup so the system knows where to send approved or declined time.

Biometric Device (Reader)

A biometric device is a type of device (also known as a reader), usually wall-mounted but can be handheld, used to authenticate a person’s identity by recognizing some part of their body. Jarrison Time is directly compatible with a wide range of biometric devices covering the following means of authentication: Fingerprint, Face, Palm. Tags and PINs can also be accepted if the device supports it.

Bouncing (Shift Sensing)

Bouncing is a system-based method of assigning Day Programs to employees based on their clocking times. The selection of Day Programs the system can apply and when to apply them needs to be configured.

Breaks

Breaks in Jarrison Time are used to allow time off duty during the day. Breaks must be correctly configured and applied as paid or unpaid. (Unpaid breaks affect Target Time.)

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