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How to monitor Missed Presence during a shift

Jarrison Time affords us the ability to record any missed presence that might’ve occurred on a day. The expectation is employees are meant to clock regularly through the day, within preset intervals. If an employee doesn’t clock within the specified period the exception counter will increment.

Below are the steps to guide you through the setup of this function.

1) Navigate to Setup > System Configuration > Allocations tab, and check a suitable counter category is assigned for Missed Presence. Note: A new counter category can be added from Setup > Counters should there be no suitable category defined yet.

MissedPres1

2) Then go to Setup > Day Programs, Clockings tab.

3) The Missed Presence parameter can be found at the bottom-left region of the Clockings tab. Here the

maximum duration between clockings can be set (in minutes), which will determine when the event should trigger the counter.

MissedPres2

The Missed Presence can be set to apply to all members of a particular Access Group, which is then set by the dropdown next to Access Group. ‘Not Used’ can remain selected to apply for all clockings.

An example of Missed Presence is shown in Daily Details below.

MissedPres4

Note: the counter will trigger for each event in which the employee failed to clock for the specified duration (60 minutes in the above example), starting at the first clocking of the day. It’s important to bear in mind that the counter won’t increment according to each and every interval missed; it will only increment for each event wherein the employee failed to clock in the duration specified.

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Glossary of Terms

.Net Framework

(known as “dot net”) .Net is a software development framework for building and running applications on Windows.

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Anti Passback

Anti Passback is a form of access control where people are restricted from clocking on the device most recently clocked on, until they have clocked at another device.

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule

The Area Schedule is used in conjunction with JT Clock to determine where JT Clock users should clock on a given day.