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How to import Adjustments from SAP

Leave adjustments can be exported from SAP systems to file, for import into Jarrison Time. However the format of the file needs to match Jarrison Time’s import requirements.

The file layout created by SAP will be a daily transaction listing that follows this format:
Column 1 – EmpNum
Column 2 – Date
Column 3 – LeaveType
Column 4 – LeaveType.Desc
Column 5 – Hours
Column 6 – Indicator
Column 7 – ChgDate

Details of the column fields:

Empnum:
Same as JT Employee number
Date:
Date format on file: yyyymmdd (e.g. 20241215)
LeaveType:
This is the leave code in the SAP system
LeaveType.Desc:
This is the adjustment description found in JT (e.g., Annual Leave, Sick Leave) that the leave type will be linked with
Hours:
Total number of daily hours to reflect in JT
JT will always import “Custom time” and then link the hours accordingly
JT will not ignore non-working days (Thus, if it’s in the import file JT will add it)
Indicator:
This field will indicate if JT should add, remove, or modify the transaction
Indicator – 1 is only for add/insert any leave types
Indicator – 2 is only for remove/delete leave types
Indicator – 3 is only for changes/modifications on leave types and leave hours changes.
Change date:
This is the date on which the transaction was added or modified in SAP (JT does not refer to or use this column at all)

In Jarrison Time, the import will be done from Import > Adjustments, and then select SAP as the File Format. Then Browse to the file location, and click Import.

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Glossary of Terms

.Net Framework

(known as “dot net”) .Net is a software development framework for building and running applications on Windows.

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Anti Passback

Anti Passback is a form of access control where people are restricted from clocking on the device most recently clocked on, until they have clocked at another device.

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule