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How to add adjustments such as sick leave

This article looks at adding Sick/Paid Leave for a specific day that an employee did not work.

1) Find the employee that needs the adjustment by either searching for them in the search field or select the employee from the employee selection dropdown menu.

2) Select the Daily Details button on left of the employee selection dropdown menu.

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3) Once the date has been selected on the left hand-side of the Daily Details window you can add a custom adjustment or a common adjustment.

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4) Once the date has been selected, on the bottom left-hand side of the Daily Details window you can add a Custom Adjustment or a Common Adjustment.

Common Adjustments are a predefined group of adjustment shortcuts that can be selected and will apply for that employee’s day according to the configuration.

Custom Adjustments require the user to select multiple options in order to fit the situation. For example, if an employee feels ill and leaves halfway through the day you can add a Custom Adjustment where you would set a custom time and make it half that employee’s day so it is not a full sick leave day.

From the Time to Allocate dropdown menu you can select how to apply the time for the day, Balance to Target Time will suffice for most cases to fill the time up to the day program’s target, or Custom Time can be used to apply a specified amount of time.

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5) Once an adjustment is added click the Recalculate button by the date navigator and the day for that employee will be calculated and the adjustment you have added taken into account.

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Once all the above steps have been completed the employee will have been marked for that date per the adjustment captured.

Related How to add adjustments such as sick leave Articles

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Glossary of Terms

Access Control

Access control refers to the restriction of people’s ability to clock on biometric devices based on location and/or time. Advanced access control includes anti-passback and zone sequencing.

Access Groups

Access Groups in Jarrison Time are combinations of Devices and Time Zones, used to determine on which devices and at which times members of the Access Groups may clock. Access Groups also facilitate restrictions based on too much or too little clocking in specified time-frames.

Access Groups can by synchronized or imported by Third-Party Import, or by users.

Access Zone

In Jarrison Time an Access Zone is how devices are grouped together to form logical zones for the purposes of access control. The option is available with the JT Live module.

Adjustments (Manual Adjustments)

Adjustments are the method of covering absence of time by employees in Jarrison Time. Examples of adjustments would be Annual leave and Sick leave. Adjustments are typically applied by a user via Daily Details as needed, or can be imported from file. It’s very important that Adjustments are correctly configured and applied as paid or unpaid. (Unpaid will result in Short Time.)

Anti Passback

Anti Passback is a form of access control where people are restricted from clocking on the device most recently clocked on, until they have clocked at another device.

Approval Bypass

Approval Bypass is a feature of Jarrison Time Approvals that allows for the first approval tier to be approved without any exceptions being cleared.

Approvals

Approvals are a system-wide setting that forces users to correct Exceptions and then lock periods from further editing, ready for submission to payroll.

Jarrison Time allows for up to three tiers of Approvals: Daily Summary (timesheet), Pay totals, Department totals. Starting at timesheet level, each tier needs to be approved before the next one can process.

Area

An Area in Jarrison Time refers to a GPS location with a set radius, which designates a permitted T&A clocking area for JT Clock users.

Area Schedule

The Area Schedule is used in conjunction with JT Clock to determine where JT Clock users should clock on a given day.

Authentication

Authentication in the context of access control or T&A is the means by which a person identifies themselves to biometric devices for clocking purposes.

Authorizations

In Jarrison Time it is possible to allow employees to earn unapproved overtime when working additional hours. The unapproved time must then be authorized (to change to payable OT) or declined by a user. Authorization categories are setup so the system knows where to send approved or declined time.

Biometric Device (Reader)

A biometric device is a type of device (also known as a reader), usually wall-mounted but can be handheld, used to authenticate a person’s identity by recognizing some part of their body. Jarrison Time is directly compatible with a wide range of biometric devices covering the following means of authentication: Fingerprint, Face, Palm. Tags and PINs can also be accepted if the device supports it.

Bouncing (Shift Sensing)

Bouncing is a system-based method of assigning Day Programs to employees based on their clocking times. The selection of Day Programs the system can apply and when to apply them needs to be configured.

Breaks

Breaks in Jarrison Time are used to allow time off duty during the day. Breaks must be correctly configured and applied as paid or unpaid. (Unpaid breaks affect Target Time.)

Clocking